Administrator Guide
Complete guide for managing your Lumus LMS platform
Administrator Guide
Welcome to the Administrator documentation. As an administrator, you have full access to manage all aspects of the Learning Management System, including students, teachers, classes, attendance, assignments, fees, and reports.
Overview
The administrator dashboard provides comprehensive control over the entire Lumus LMS platform. You can manage all users, classes, academic activities, and financial operations from a centralized location.
Key Features
Student Management
Create, edit, and manage student profiles, upload photos, assign classes, and bulk operations
Teacher Management
Add teachers, assign subjects, manage commissions, and handle teacher accounts
Teaching Assistants
Add TAs who help run specific classes, and let teachers and TAs manage their own rosters
Parent Management
Manage parent accounts, link parents to students, and handle parent communications
Class Management
Create classes, build course content, manage rosters, and run attendance and assignments
Subject Management
Create and manage subjects, assign teachers, and organize curriculum
Enrollment Management
Manage student enrollments, track enrollment status, and handle drops
Student Onboarding Links
Generate self-registration links for offline-paid students and approve them into a class
Attendance Tracking
View attendance reports, manage attendance data, and generate attendance analytics
Facial recognition & biometric attendance
Consent, compliance, and audit for camera-based face enrollment and Quick Attendance
Assignment Management
Create and manage assignments, quizzes, and projects from the class Assignments tab
Fee Management
Manage fees, track payments, generate invoices, and handle custom fees
Financial Dashboard
Comprehensive financial overview with teacher commissions, payouts, and payment analytics
Invoice & Payment Management
Mark invoices paid, reconcile bank transfers, and review the full payment transaction history
File Management & Library
Document management system with file organization, sharing, and library features
Share Content to Classes
Upload one PDF or video and create a learning module in multiple classes at once
Messaging & Communication
SMS, WhatsApp, and email messaging with logs, fee reminders, and communication tracking
Zoom Integration
Schedule and manage Zoom meetings for classes, view recordings, and manage settings
Performance Tracking
Monitor student and class performance metrics, view analytics, and track progress
Reports & Analytics
Reports Hub — grade analytics, attendance, financial, and enrollment reports with charts, exports, and branded PDFs
Settings & Configuration
Configure system settings, SMS integration, and other platform configurations
Dashboard Navigation
When you log in as an administrator, you'll see the main dashboard with:
- Quick Stats: Overview of students, teachers, classes, and assignments
- Recent Activity: Latest actions and updates in the system
- Navigation Menu: Access to all management sections
- Search Functionality: Quick search for students, teachers, or classes
Getting Started
- Access the Dashboard: Log in with your administrator credentials
- Explore Sections: Navigate through the different management sections
- Review Data: Check existing students, teachers, and classes
- Start Managing: Begin by adding or updating information as needed
Important
As an administrator, you have full system access. Always ensure you're following proper procedures when making changes to student or teacher data.
Common Tasks
Adding a New Student
Navigate to Student Management and use the "Add New Student" button to create a new student profile. The system will automatically generate a unique student ID.
Creating a Class
Go to Class Management to create new classes, set schedules, and assign teachers and students.
Viewing Reports
Access the Reports & Analytics section to generate comprehensive reports on attendance, grades, fees, and more.
Next Steps
Explore the detailed guides for each feature:
- Student Management
- Teacher Management
- Teaching Assistants
- Parent Management
- Class Management
- Subject Management
- Enrollment Management
- Student Onboarding Links
- Attendance Tracking
- Facial recognition & biometric attendance
- Assignment Management
- Fee Management
- Financial Dashboard
- Invoice & Payment Management
- File Management & Library
- Share Content to Classes
- Messaging & Communication
- Zoom Integration
- Performance Tracking
- Reports & Analytics
- Settings & Configuration